Loss Prevention required database

martin吴晓

Objective of the Site Inspection
· Complete a risk inspection/site tour covering site operations and hazards with emphasis on property damage, business interruption and business resilience.
· Review loss prevention related management systems and practices.
· Evaluate the installed passive and active fire protection systems.
· Evaluate site security.
· Evaluate exposures from third party premises and natural perils
· Where it is considered appropriate, develop cost-effective risk improvement

Recommendations
Prior to our tour of the building/facility, it is customary to have a meeting to discuss the general aspects of the premises and its operations. These aspects are listed on the following pages and if the information is gathered in advance of our inspection it will save valuable time during our
visit.
It is appreciated that some of the information may not be readily available, especially in leased premises where the landlord is responsible for the building, site utilities and fire protection / security systems. However, it would be greatly appreciated if as much information as possible was gathered in advance of our inspection. It would also be appreciated if the following arrangements or documentation (if available) could be made for our perusal and evaluation:
• If permitted, we would greatly appreciate arrangements can be made for us to witness and obtain the flow test results for the public and private protection water supply, as well as the fire pumps. However if the above arrangements is not possible, it would also be much
appreciated that the latest test results of same for the aforementioned systems by municipalities or contractors could be presented for our review.
• Scaled Site & Floor layout Plans.
• Fire protection and security systems maintenance and test records (sprinkler installations,fire pumps, private hydrants, automatic fire detection systems, gaseous fire suppression systems, hose reels, extinguishers, wet / dry fire risers, fire doors/shutters, intruder alarms,
CCTV surveillance systems etc.).
• Samples of fire protection impairment notification form
• Samples of hot work permits
• Samples of self-inspection reports
• Electrical maintenance records (transformers, fixed electrical wiring, IR thermal imaging
inspections, portable electrical appliance testing etc.)
• Lightning protection system maintenance and test records

Building
• Year of construction
• Building owner & other tenants and their activities
• Number of floors
• Total floor area
• Area occupied by your Company
• Details of building’s supporting frame + wall, roof and floor construction
• Details of cleanroom construction & insulation
• Fire rating of enclosures around stairwells, lift shafts, service ducts etc
• Is there a planned building maintenance program in place?

Occupancy
• Description of your Company’s operations at this location
• Details of usage areas and processing (eg Class 10k cleanroom for assemble on L1, Warehouse on L2 for spare parts etc)
• Details and location of raw materials & finished goods warehouse. Store arrange arrangement and fire protection (eg shrink wrapped pallets of packing carton boxes in single & double row rack up to 6m with 1.5m aisle width protected by ceiling sprinklers and level of in-rack sprinkler)
• Operational days per week
• Operational hours per day
• Number of employees
• Details of any third party occupants

Fire Protection Systems
• Type of fire protection systems installed in building and your company premises and the specific protected areas (eg. sprinkler and fire detectors for common areas & cleanrooms, wet & dry risers, gaseous fire suppression systems, fire hose reels and fire extinguishers
systems etc).
• Servicing contractors, frequencies of service/test and the last service/test date for all the available fire protection systems.
• Systems design standard reference (eg. CP 52:2004 for sprinkler)
• Sprinkler design hazard and discharge density (eg EHH -7.5mm/min over 260m²)
• Fire water supply capacity
• Nos of fire hydrants on site.
• Latest flow test results for fire pumps & hydrants

Security
Details of:
• Security guard arrangements
• CCTV surveillance systems
• Intruder alarm systems

Fire & Security Alarm Monitoring
• Details of alarm monitoring (e.g. local alarm, connection to off-site alarm monitoring station, connection to permanently manned security control point within building etc.) from fire protection system and intrusion detection systems.
• Intruder alarm systems
• Estimated response time for guard to response to alarm.

Fire Brigade & Fire Fighting Team
• Location of nearest public fire station
• Estimated response time from call-out
• Nos of personnel and training frequencies of company fire-fighters/emergency responders.

Servicing / Maintenance / Testing of Building Services/Utility Systems
• Details of electrical Installations eg (nos of feeders & transformers, servicing contractors, LEW, IR inspections, back-up generators testing details etc)
• Details of air conditioning systems and cooling towers and it servicing contractors & frequencies.
• Are automatic fire dampers installed in AC ducts at strategic locations?
• Would AC system shut down on activation of fire alarm or sprinkler activation?
• Details of lightning protection system maintenance and test records

IT & Communications Equipment Rooms
• What is the fire rating of the enclosures surrounding such rooms?
• Types of fire protection and detection system installed
• Are the rooms fitted with water detection systems?
• Details of functions performed
• Back-up arrangements for data
• Details of impact on business if equipment was lost
• Disaster recovery and contingency plans in place

Management Loss Prevention Programs
Details of:
• Safety control and protection of flammable/hazardous materials (eg solid, liquid & gas)
• Hot Work Permit system
• Self-inspection programs
• Smoking policy
• Employee fire training
• Procedures in place for the handling of impairments to installed fire protection systems Exposures from Natural Perils
Are premises located in an area at risk from any of the following natural perils?
• Flood
• Is the building protected against lightning strikes?

Loss Record
Details of any previous losses

Site Inspection
This will involve an inspection of the main areas of the building and the overall site and in particular look at:
· Fire protection installation areas (pump rooms, water storage, sprinkler valves etc.)
· Electrical switch rooms and generator areas,
· Main plant and equipment rooms (HVAC, boilers, water treatment, etc.)
· Storage areas (raw materials, finished goods, fuel & chemicals storage area) & production & process areas

sgdf

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